Automation and integrations
Most small businesses run five or six tools that do not talk to each other, and somebody spends their afternoon moving data between them. We connect them so that afternoon stops happening.
At a glance
- What you get
- 5 things
- Questions answered
- 4
- Service area
- Australia
In short
The direct answer, first, in one paragraph a person or an assistant can lift whole.
Last reviewed 12 August 2026
AKAA Evolution connects the tools small Australian businesses already run, from Brisbane. We map every point where a person retypes something, then build the joins between them: bookings into the calendar, enquiries into the CRM, jobs into invoicing. Each automation is a fixed price after that mapping, and tells a real person when it fails.
What you get
A map of what you already run
Before we build anything we write down every tool, every handover, and every point where a human retypes something. Most of the value is in that document.
The joins between them
Bookings into the calendar, enquiries into the CRM, jobs into invoicing. Built on the tools you already pay for wherever possible.
Failure that tells you
An automation that silently stops is worse than no automation. Every one we build reports when it fails, to a person, not a log file.
A human checkpoint where it matters
Anything that touches money or speaks to a customer gets reviewed before it goes out, unless you explicitly decide otherwise.
Documentation you can hand to someone else
Plain English, one page per automation, describing what runs, when, and what to do when it stops.
How we price it
A fixed number, agreed before we start.
Fixed price per automation, quoted after we map what you already run. Upkeep sits in the monthly plan.
Questions about Automation and integrations
Answers written to be read by a person and quoted correctly by an assistant. Every one is in the page source.
What can actually be automated in a small business?
The chain between a customer asking and you getting paid: enquiry to reply, reply to booking, booking to reminder, job to invoice, invoice to follow-up. Each link is a place something currently gets retyped or forgotten. Those are the ones worth automating first.
Do I need to change the software I use?
Usually not. We build around what you already run and already pay for. If a tool genuinely cannot connect to anything we will tell you, but we will not recommend a migration to make our job easier.
What happens when an automation breaks?
It tells us, and it tells you. Every automation we build reports failure to a real person rather than dying quietly. Fixing it is part of the monthly plan if you are on one.
How much does automation cost?
Each automation is quoted as a fixed piece of work after we have mapped what you run. Small joins are often a day. The mapping itself is worth doing even if you build nothing afterwards.
The detail
The longer answer, including the work we turn down. Better read before you commit than after.
Where the time actually goes
Between a customer asking and you getting paid there are usually six or seven steps, and a person carries the data across most of them. Enquiry to reply, reply to booking, booking to reminder, job to invoice, invoice to chase. We draw that chain out with you and mark which steps a machine should own.
What we connect
Bookings, calendars, CRMs, invoicing, forms, spreadsheets, email. Built on the tools you already pay for. We do not sell software and we take no commission on anything we recommend.
What we will not automate
Anything where being wrong is expensive and nobody is checking. Automations that send money, sign things, or speak to a customer without review do not go in without you deciding that explicitly. We will argue the case for a human checkpoint more often than most.
Often bought with
Not sure which one you need?
That is the normal starting point. Twenty minutes on a call is usually enough to work out what would actually help, and we will say so if the answer is nothing.